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Using the features of a mobile device like the camera, the inspector or user can take pictures as evidence or scan barcodes for quick information. The touchscreen is perfect for rapid data entry, annotating aforementioned images or make drawings and illustrations. The application also makes use of technology like an offline reporting to make sure inspectors are truly unrestricted, and simple attachment of reference material to specific sub-parts of checklists. Inspectors will have all the information and data they need to make decisions and record information as well as possible.

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Paperless inspection solutions allow inspectors to make use of a mobile device and its features to record data in different ways possible to the inspector using pen and paper. Smartphone or tablet functions such as the camera and touchscreen can be used to record visual information rather than relying on written descriptions. This is particularly useful in winter inspections as recordings can be made against previous inspections in a similar time period (also made possible thanks to integrated GPS timestamps) and hence the wear and tear of assets or machinery can be judged.

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This article explores the reasons why an increasing amount of businesses are choosing to implement digital methods in inspection. Paperless checklists are already currently being used for occupational health and safety (OHS), facility management, asset maintenance, quality assurance, compliance and CMMS/work order.

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“One of the benefits of the new feature is that the information is stored within the Pervidi database and is only accessible by the Pervidi administrator.  Pervidi is the only paperless safety and inspection solution that offers this powerful, useful, and private functionality,” says Eitan Shibi, Chief Technology Officer at Techs4Biz.

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Many workplaces are now taking new measures to mitigate risk and to ensure their business operations will not be interrupted. By introducing tracing report software to the workplace, employees will be alerted when physical distancing have not been followed and if an employee has been tested positive for COVID-19.

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When considering your business processes, it’s important to avoid overspending and making sure you get a good solution and ROI. For inspection services, it’s easy to think that printing out paper checklists or choosing a free paperless app, is a cheap sure-fire way to minimising costs. This way of thinking might not seem so straightforward and correct when a safety issue slips through and strikes or an asset malfunctions leaving you with high maintenance, legal or reparation costs.

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By becoming a more mobile and digital workforce, Field technicians can work more efficiently, utilising the features of the  tablets or the smart phones to easily complete checklists, access reference manuals, capture defects and report in real-time to clients. Paperless field service application allows real time automation and increased service providers’ efficiency.

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Electronic paperless inspections can be based on pre-defined checklists which reference standards and guidelines and ensure that all required information is easily accessible. For example, some of our customers use a variety of standards such as Australian standards, BCA, OSHA Construction Safety  which link their inspection findings with the appropriate regulations. Electronic references of such requirements save an enormous amount of time and ensure that reporting is timely and accurate.

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Paperless checklist apps also have a wide range of measurable benefits. Corporations and businesses are able to be more up-to-date and efficient with their task execution; primarily because there is a greater access to an abundance of information. Digitalisation is also likely to save on costs due to fewer faults going unnoticed and more issues being discovered earlier in the problem stage cycle. Since all information can be accessed immediately without any use of paper forms and manual data entry, and all processes get a full cradle-to-grave life-cycle tracking, problems can be dealt with before they become irreversible.

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By replacing paper with digital systems in can further encourage businesses to automate different processes as well as checklist. “Enabling each mobile user to access different functions and tailored workflow is another step towards complete automation of the mobile workforce” says Eitan Shibi, Techs4Biz CTO.  “Each field technician can now have access to exactly the functionality they require to complete their work.  For example, a safety inspector can access their specific equipment and safety checklists while a supervisor can have the ability to add new sites and access their team’s schedule.  Pervidi is the only paperless inspection product that offers such flexibility” says Eitan.

For more information visit pervidi.com.au